How to Reserve Space

Please review our space guidelines before making a request.

Academic Classes

TERP Classrooms are available for scheduling officers to request for academic classes during open online course scheduling period. Scheduling priority is given to courses that meet the following criteria:

  1. Must follow standard class meeting pattern defined as:
    • MWF - for 50 minutes, starting on the hour, between 8am - 4pm
    • TH - for 75 minutes, starting at 8am, 9:30am, 11am, 12:30pm, 2pm and 3:30pm
  2. Must meet 80% seat fill requirement
  3. Instructor must explain why this type of room is being requested and how the design of the room lends itself to the instructor's intended course design or delivery method

Please contact Course and Classroom Scheduling Services at with any questions related to reserving ESJ classrooms for academic courses.

Academic Classes

Academic Activities and Campus Events

Please see bottom of page for reasons an academic event may be required to pay a rental fee.

ESJ TERP classrooms are available free of charge to academic units and campus programs for their events (information sessions, orientations, meetings, trainings, etc.) during the building’s normal operating hours. Space becomes available for users to book in accordance with the Office of the Registrar’s policies on booking General Purpose Classrooms.

Academic Units/Faculty

Contact your department’s designated department scheduling officer, who can submit an online room reservation request for any ESJ classroom.

Administrative Units

Administrative Units may utilize the ESJ classrooms for meetings, trainings, and other events geared toward campus users. If the unit does not have a scheduling officer, email or fill out this form to make a request.

Student Groups

ESJ’s classrooms are categorized as TERP Classrooms and are not available for student groups to reserve for free. If a student group is hosting a large event, such as a symposium, conference, or similar event, space may be rented for a fee on a case-by-case basis. For more information, please fill out this form with as much detail as possible and the building manager will be in touch to discuss your event.

Student Groups must pay the UMD rate for the room, and have their event coordinated through Conferences and Visitor Services, who will charge a fee for their services (in addition to the space rental fee). At least two weeks' notice is required to reserve space.

Student groups may book free General Purpose Classroom (GPC) space in other buildings through Event and Guest Services in Stamp.

ESJ has seven Huddle Rooms which are intended for use by students.

For Small Meetings and Group Study

ESJ’s Huddle Rooms are small conference rooms available to all students, faculty, and staff. At least three people must be using the space in order to reserve. They can be reserved two weeks in advance, up to three hours at a time. Users must have a campus directory ID and password in order to book a Huddle Room.

For Non-Campus Events

ESJ’s facilities are available to the public for conferences, meetings, and other events. Please contact UMD Conferences & Visitors Services to inquire.

View our Rental Rate Sheet.

Rental Fees

Campus events that include any of the following may incur additional charges:

  • Require a general space for catering or a reception
  • Occur outside normal operating hours
  • Require additional AV support
  • Require security
  • Are geared towards non-UMD users
  • Charges participants to attend

Please view our Rental Rate Sheet.

Academic Activities
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